Tips and Tricks for Using Outlook
Create email signature
Tools > Options > Mail Format > Signatures button > New button > Type a name for your signature > Okay button > Click in the Edit signature area of the Signatures and Stationery dialog box and type in your info > Click OK
Recall message
Sent mail > open it >Other Actions > Recall Message
Check Names
When composing an email and adding an address that you are not sure about, type in as much as you know of the person’s name and then click the Check Names button.
New mail sounds
Tools > Options > Preferences > Email Options > Advanced Email Options > Makes sure the box is checked next to Display a New Mail Desktop Alert > OK
Disable or enable new message alerts
Tools > Options > Preferences > Email Options > Advanced Email Options > Desktop Alert Settings > OK
Mark special emails by color
To categorize email messages
Right click the message heading to display the message shortcut menu > Point to Categorize to display the Categories submenu > Click the Red Category command on the Categories submenu> if the Rename Category dialog box appears, click No.
Delivery and Read receipts
File > New Mail Message > Options > Check Request a Read or Delivery Receipt.
Flagging messages
Right click on the message heading > Point to Follow Up to display the Follow Up menu > Click the Today command on the submenu to assign a Follow Up flag
Set up a distribution list
Contacts > New > Distribution List > Type in the name for your distribution list > Click the Select Members button > click on each member name and then click the Members button to see it in the field next to the Members button (use the CTRL key to select several different members at the same time) > click OK to close the dialog box > Click the Save & Close button.
Add links in a message
File > New Mail Message > Type in the URL of a web site or type a word > select the word > right click, choose Hyperlink from the menu > type the URL of the web site in the Address field > OK
Add images to messages
File > New Mail Message > Insert tab > Picture or Clip Art > Browse for all
Quick Access Toolbar
Click on arrow > Choose from menu items to put in your Quick Access toolbar.
